Finance Council Minutes



JANUARY 29, 2019



Those present: Fr. Grant Gerlach, Kerry Peters, Diana Bader, Rob Delk, Julie Hill, & Joan Roe (bookkeeper and recording secretary).


Those absent: Deacon Tom Adams.


The Opening Prayer was led by Fr. Gerlach.


Rob made the motion to accept the minutes from the last meeting as written, and Diana seconded the motion. All were in favor.


New Finance Members: Rob Delk and Diana Bader have decided to be members of the Finance Council. Julie made the motion to accept our two new members and Kerry seconded the motion. All were in favor.


The quarterly financial reports were reviewed and discussed. Diana made the motion to accept the financial reports as presented and Kerry seconded the motion. All were in favor.


Joan mentioned that she would like to have an additional signatory on the church’s checking account. Diana Bader said that she would be willing to do this. The signatories will now include Fr. Grant Gerlach, Deacon Thomas Adams, Julie Hill and Diana Bader. Joan will get the necessary paperwork from Patsy at the Black Hills Federal Credit Union and get everyone to sign it. She will then return the paperwork from the Credit Union to Patsy along with a copy of the minutes from this meeting stating that Diana will be an additional signatory on the account.


The Council still needs to complete and submit the Record of Minutes of Annual Meeting form, but we cannot do this until another Lay Director is appointed. This needs to be done before June 1st, as that is when our next Non-Profit report is due to the state.


The Listening Assist System was discussed. Joan mentioned that we already have a donation of $1,000.00 towards the system. After some discussion, it was decided that we will purchase the system with the rack at an approximate cost of $1,700.00. Joan will let Steve Collins know to go ahead and purchase the system. Fr. Gerlach would like to see this installed in time for Ash Wednesday, which is March 6th.


The Hot Springs Chamber of Commerce sent an invitation out to the businesses and churches in town asking if we could sponsor an event sometime during the year. The event that appealed to Fr. Gerlach was the Annual Job Fair because he felt this was the best way to help people in the community who need work. Father mentioned that when he helps someone through the Hot Springs Ministerial Association, he tries to counsel them on how they can improve their living situation and finding a job is one way of doing this. The cost to sponsor the Annual Job Fair is $50.00. Kerry made the motion to sponsor the Annual Job Fair and Rob seconded the motion. All were in favor. Bill Christman mentioned that we should hire Brian Spitzer to paint and seal the handicapped parking areas in the front of the church with his “magic potion”. Joan will reach out to Brian to find out how much he would charge to do this for us.


The Amazon Smile Program was discussed. Fr. Gerlach would like for us to participate in this program. Since the church is a 501 c 3 under the umbrella of the United States Conference of Catholic Bishops, the church itself cannot join the program. Instead, the Knights of Columbus could join the program and then the Knights would give the church a check for whatever we would get from the program on a quarterly basis, which is how often the Amazon Smile Program deposits the proceeds. Fr. Gerlach would like to see the money collected to go towards a “Major Mission Fund” or “Corporal Works of Mercy Fund”. One example he gave was putting together boxes of food for the needy. Diana cautioned that since we have a “Living the Mission” campaign going on right now for the diocesan church, that we be careful how this fund is titled and is presented to the people so as not to confuse them.


Fr. Gerlach would like to use the CRS Rice Bowl boxes again this year during Lent. However, instead of the money going to CRS, he would like it to go to the local Hot Springs Ministerial Association Food Pantry. Rob made the motion to approve this suggestion and Diana seconded the motion. Fr. Gerlach will visit with the Parish Pastoral Council about this at their next meeting.


Future Expenditures: The list of expenditures was reviewed. There are some items on the list that need some clarification, so Joan will ask Greg to explain some of these items in more detail in hopes that we will be able to prioritize the items on the list.


The next meeting will be held on Thursday, April 25, 2019 at 4:00 p.m. in the Parish Library.


The Closing Prayer was led by Fr. Gerlach.


Respectfully submitted,

Joan M. Roe

Recording Secretary & Bookkeeper